Policies

Code of Conduct

We value Final Three Con being a place where all people can feel safe, respected, and welcome. We encourage con attendees to act thoughtfully and remember that they are part of a community with their fellow attendees. Harassment in any form will not be tolerated. If you feel unsafe or harassed or notice that someone else may feel this way, we encourage you to report it as soon as you can. Beyond reporting, each of us can make a difference in fostering a caring and mindful community: please feel empowered to stand up for your fellow con-goers and say something if you feel that the spirit of our Code of Conduct is being violated.

You can create a report by either submitting one through this reporting form or by contacting any convention team member in a Final Three Con Volunteer shirt. If you are unclear on what constitutes reportable behavior, please see our full harassment policy below.

Everyone who participates in Final Three Con in any capacity agrees to abide by this Code of Conduct. This includes behavior and conduct before, during, and after the Con, as well as in convention spaces, online spaces and other Final Three Con related events.

Anyone who violates our Code of Conduct may be sanctioned, removed, and/or banned from this event, and potentially banned from future Final Three, LLC. events. Except where immediate removal is necessary to protect attendee safety, the Leadership Team will make reasonable efforts to inform the individual of the concern and the basis for any sanction, and a decision may be appealed to a senior Leadership Team member not involved in the original decision.

Our team will be happy to help you contact hotel/venue security, local support services, local law enforcement, provide escorts, or otherwise assist you to feel safe for the duration of the event. We value your attendance and safety above all else.

Rules of the convention:

You must wear your convention badge at all times to be admitted to any convention space.
Harassment will not be tolerated. See our full Harassment Policy below for how reports are handled and enforced.
Alcohol is permitted in event spaces only when purchased through venue-licensed services; outside alcohol may not be brought into event spaces. Attendees who appear intoxicated may be asked to leave event spaces or be denied entry, at staff discretion.
Attendees are solely responsible for their personal property. Final Three Con is not liable for lost, stolen, or damaged property except as required by law.
Attendance involves inherent risks, including exposure to communicable illness and physical activity in convention spaces. Final Three Con is not liable for injury or illness arising from attendance, except as required by law or to the extent caused by Final Three Con’s gross negligence or willful misconduct.
All activities at the convention are subject to change, however, every effort will be made to notify guests of these changes in advance.
This convention has a NO WEAPONS policy that will be enforced:
- For purposes of this policy, a “real weapon” means any firearm, blade, or other item capable of inflicting injury in its current or a readily-restorable functional state, regardless of whether it is loaded, charged, or otherwise active.
- All weapons that are part of cosplay must be non-functioning, possession of a real gun, even not functional, is not allowed at the convention.
- All fake guns must be unable to shoot projectiles of any kind including water, silly string, or ping-pong balls.
- Any weapon used in an offensive manner will be confiscated. Real firearms are not allowed on the premises. This includes attendees who maintain a Weapons Carry License or similar permit from another state.
- Bladed weapons must not be made of metal regardless of function or piece bonding. Leave all blades in your vehicle, hotel room, or at the security desk in accordance with hotel policy.
- Convention staff must visually inspect any cosplay weapon or prop at information desk to confirm compliance with this policy. Approved weapons will be tagged.
- Convention security and local law enforcement will treat anything that looks like a real weapon accordingly.
- Attendees who choose to ignore this policy will be asked to leave and have their badge revoked.
- Violators can also be arrested. Final Three Con will not post bail.
- Sworn Law Enforcement are excused from the NO WEAPONS policy with proper clearance, which must be arranged in advance with the Leadership Team and verified with credentials at Information Desk upon arrival.
No smoking, or vaping is allowed in gaming and convention spaces
Attendees must comply with the drug and controlled-substance laws of the state and locality where the convention is being held, as well as any additional restrictions set by the venue. Regardless of what is legal, attendees who appear impaired in a way that disrupts events, affects gameplay, or affects the safety or comfort of others may be asked to leave event spaces or the convention.
No abusing the convention facilities. This includes putting signs on walls. Public locations for notices are provided.
No advertising or handing out flyers. Unauthorized advertising material in public spaces will be disposed of and you will be asked to stop.
Remember that NO COSTUME IS NOT A COSTUME and there are public nudity laws. Please wear appropriate clothing if you are cosplaying.
No cheating. If you are caught cheating you may receive a warning and repeated cheating or unsportsmanlike behavior may result in an attendee being asked to leave the convention.
No selling of goods and services without permission from the Convention Leadership Team. For questions please email hello@final3con.com or contact us.

Harassment Policy

Final Three Con is dedicated to providing a harassment-free event experience for everyone, regardless of gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, or religion. We expect that all event attendees will act in accordance with these values that we strive to uphold and will do their best to foster a sense of community and mutual respect. We do not tolerate harassment in any form. Attendees violating these policies may be expelled from the convention without a refund at the discretion of the convention organizers. All attendees are expected to adhere to the following:

Attendees asked to stop any harassing behavior are expected to comply immediately.
If an attendee engages in harassing behavior, event organizers retain the right to take any action that maintains the safety, security, and enjoyment of all attendees. Actions taken against offenders may include, but are not limited to a warning, expulsion from the convention [without a refund], and potentially being banned from future Final Three Con events.
Event organizers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any attendees.
We expect attendees to follow these rules at all event venues and event-sponsored social activities.

Harassment can include, but not be limited to:

These examples are evaluated using a reasonable-person standard, taking into account context, intent, and whether the behavior is part of a pattern.

Continued one-on-one communication after requests to cease.
Targeted or close-up photography or recording of an individual without their consent (as distinct from general photography of convention spaces, which is permitted — see our Photography & Media Policy below), or the manipulation of photographs or recordings made with the intention to offend, intimidate, embarrass, or demean.
Verbal, written, or social media comments that offend, intimidate, embarrass, or demean, including those that reinforce social structures of prejudice or domination regarding race, ethnicity, religion, gender, gender identity or expression, physical appearance, body size, sexual orientation, mental illness, neurotype, language, disability, or age.
Publication of non-harassing private communication without consent by the involved parties.
Deliberate misgendering or use of ‘dead’ or rejected names.
Deliberate “outing” of any aspect of a person’s identity without their consent.
Threats of violence regardless of severity.
Incitement of violence towards any individual or group, including encouraging a person to commit suicide or to engage in self-harm.
Pattern of inappropriate social contact, such as requesting/assuming inappropriate levels of intimacy with others.
Gratuitous or off-topic sexual images or behavior in spaces where they’re not appropriate.
Stalking, following, or unwelcome attention, either in person or through another medium, such as online.
Unwelcome physical contact, sexual attention, or simulated physical contact (eg, textual descriptions like “hug” or “backrub”) without consent or after a request to stop.
Any other behavior designed to disrupt events or attendees’ enjoyment of events.

We prioritize marginalized people’s safety over non-marginalized people’s comfort. Final Three Con recognizes that unacceptable behavior can come in many forms and reserves the right to act in accordance with our values. This reflects our values and does not create an entitlement to a specific outcome in any individual case; all reports are reviewed case-by-case and consistent with applicable law and this policy.

Final Three Con reserves the right not to act on complaints regarding:

‘Reverse’ -isms, including ‘reverse racism,’ ‘reverse sexism,’ and ‘cisphobia.’
Reasonable communication of boundaries, such as “leave me alone,” “go away,” or “I’m not discussing this with you.”
Communicating in a tone you don’t find congenial.
Criticizing racist, sexist, cissexist, ageist, ablelist, or otherwise oppressive behavior or assumptions.
Bad faith complaints of any kind.

Reporting:

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible to a Final Three Con team member, in person or online. Convention volunteers can be identified by Final Three Con Volunteer shirts. Harassment and other Code of Conduct violations reduce the value of our event for everyone. We want you to ensure a safe and enjoyable experience at all Final Three events. People like you make our events better.

Make a report by either:

Submitting an anonymous report online here.
Contacting a convention team member, identified by Final Three Con Volunteer shirts.

When taking a personal report, our team will ensure you are safe and cannot be overheard. They may involve other event volunteers to ensure your report is managed properly. Once safe, we will ask you to tell us about what happened. This can be upsetting, but we’ll handle it respectfully, and you are free to have a friend present for support. You will not be asked to confront anyone, and we will not tell anyone who you are.

Where possible, a member of the Leadership Team will acknowledge your report within 48 hours. Reports are investigated promptly, and information gathered is shared only with those who need it to address the report. Outcomes are communicated to the reporting party to the extent appropriate and consistent with the privacy of everyone involved. If you disagree with the outcome of a report, you may request review by a senior Leadership Team member who was not involved in the original decision.

Summary:

Be polite, respectful, and considerate.
Look out for each other.
Don’t be mean or hurtful. Don’t assume harmful intent.
Take action and report any problems that arise.

Attendance Policies

Age Policy

Final Three Con is an 18+ event. No one under the age of 18 is permitted to attend, including minors accompanied by a parent or guardian.

All attendees must show valid, government-issued photo identification (driver’s license, state ID, passport, or military ID) confirming they are 18 years of age or older before entering the convention.
Badges will not be issued to anyone who cannot provide valid photo ID showing they meet the age requirement.
ID will be checked at badge pickup, and convention staff may ask to see it again at any point during the event.
Refunds will not be issued to anyone who is denied entry or removed from the convention for failing to meet this policy.

Alcohol Policy

Alcohol at Final Three Con is available only through the host venue’s licensed bar or catering service. Outside alcohol may not be brought into or consumed in convention spaces.

Alcohol is permitted in most convention spaces. Any space where alcohol is prohibited will have signage posted outside the entrance.
- Alcohol is not permitted in the Quiet Room.
All attendees must follow state and federal alcohol laws. The legal drinking age is 21; attendees 18–20 may attend Final Three Con but may not purchase, possess, or consume alcohol.
Attendees under 21 found with alcohol may have their badge revoked and be evicted from the event without a refund.
Attendees who are intoxicated and engage in disruptive, unsafe, or harassing behavior, including but not limited to overly aggressive behavior, unsportsmanlike conduct, inability to care for themselves, or interfering with gameplay, programming, or other attendees’ enjoyment of the event, may be removed from event spaces, have their badge revoked, and/or banned from future Final Three Con events.

Hotel Room Block Conduct

Attendees using the Final Three Con hotel room block are subject to the host hotel’s policies in addition to this Code of Conduct. Noise complaints, property damage, and other violations of hotel policy may result in consequences from the hotel, Final Three Con, or both, including badge revocation for serious or repeated violations.

Attendees are responsible for any damage they cause to their hotel room or common areas, consistent with the hotel’s own policies.

Security Screening & Prohibited Items

In addition to the NO WEAPONS policy above, convention or venue security may conduct bag checks at their discretion.

Prohibited items include, but are not limited to: real or functional weapons of any kind, illegal substances, outside alcohol in event spaces, filming equipment without prior consent and agreement to the Convention Filming Policy, and any item convention or venue staff reasonably determines poses a safety risk.
Tools and multitools should be left in your vehicle or hotel room when not needed for an approved purpose (such as cosplay repair), and are subject to the same screening as other bladed items.

Accessibility, Medical, and Illness Policies

Accessibility & American's with Disabilities Act (ADA)

Final Three Con is committed to making the convention accessible to attendees with disabilities. If you need accommodation, such as accessible seating, a sign language interpreter, or assistance navigating event spaces, please contact hello@final3con.com in advance of the event so we can make arrangements where possible.

Service animals, as defined by the ADA, are welcome in all convention spaces. Emotional support or comfort animals that do not qualify as service animals under the ADA may be restricted to spaces permitted by the venue.
If you encounter an accessibility barrier on-site, please let any volunteer wearing a Final Three Con volunteer shirt know so that we can assist.

Emergency & Medical Response

Final Three Con maintains procedures for medical incidents, severe weather, and other emergencies. If you experience or witness a medical emergency, alert the nearest volunteer in a Final Three Con Volunteer shirt or go to Registration or Events HQ immediately.

If you experience or witness a medical emergency, call 911 immediately. Notify the nearest convention staff member or venue security so they can help direct emergency responders to your location.
In the event of severe weather or a building emergency, instructions will be shared through our official Discord and communicated in person by convention staff; please follow venue and convention staff direction.
If an event requires evacuation, shelter-in-place, or cancellation of programming, affected attendees will be notified as quickly as possible and, where applicable, the Refund Policy’s Event Changes or Cancellation provision will apply.

Illness Policy

By attending, you acknowledge that exposure to communicable illness is an inherent risk of attending a large indoor gathering, and agree not to attend while experiencing symptoms of a contagious illness.

Our priority is the health and safety of all attendees. If you are ill please do not attend the convention.

Masking: Masking will not be required for entry to Final Three Con 2027 at this time. If you are feeling unwell, we heavily encourage masking.

Exposures and ill-feeling attendees: If you have had known contact with someone with COVID or are having any COVID/flu-like symptoms at the time of the convention, we may ask you to leave or provide a negative test. Attendees asked to leave for health reasons will have their badge/refund eligibility evaluated on a case-by-case basis in accordance with our Refund Policy; leaving under this section does not automatically entitle an attendee to a refund.

We reserve the right to change this policy at any time. If there is a change we will notify attendees via our website, social media, and in email. If there are any changes to the Illness policy for the 2027 convention, the final policy will be put in place no later than March 1, 2027.

Quiet & Sensory Space

The Quiet room will be available for attendees who need a lower-sensory environment to decompress during the convention. Location and hours will be posted on-site and on our website closer to the event.

Refunds, Purchases, and Badge Transfers

2027 Refund Policy

We understand that circumstances may change, and we want to provide you with a fair refund policy. Please read the following refund policy carefully:

Convention badges purchased for Final Three Con 2027 are eligible for a 100% refund until December 30, 2026. After December 30, 2026 refunds will no longer be available.
Merchandise purchased for Final Three Con is not eligible for a refund.
Filming License purchases are eligible for a full refund through January 30th, 2027, excluding taxes and fees.
Refund Process: To get a refund, follow the directions listed on the RallyPoint Events website.
Refunds received by the deadline will be eligible for a full refund of the original purchase price excluding any additional fees or charges associated with the original purchase, including rallypoint.events fees or credit card transaction fees.
Refund Processing Time: Once your refund request has been received and approved, please allow up to 10-14 business days for processing. The refund will be issued to the original payment method used during the purchase. If you have any questions or concerns please email hello@final3con.com.
Modifications to Refund Policy: We reserve the right to modify or amend this refund policy. Material changes will be posted on this page and communicated by email or social media at least 14 days before taking effect, and will not apply retroactively to badges purchased before the modification date.
Event Changes or Cancellation: If Final Three Con is cancelled or substantially altered due to circumstances beyond our control, including venue closure, severe weather, or a government health order, we will do our best to offer affected attendees will be a credit toward a future Final Three Con event or, at Final Three, LLC’s discretion, a partial refund. This item governs instead of items 1–6 above in those circumstances.

Please keep in mind that this refund policy is specific to convention badges and does not cover other purchases, such as merchandise or additional event add-ons. Separate policies may apply to those items.

If you have any questions or need further assistance, please don’t hesitate to contact hello @ final3con.com.

Thank you for your understanding.

2027 Badge Transfer Policy

Badges are able to be transferred to another user until March 20, 2027.

The cut-off date to have your badge pre-printed with your badge identity is March 6, 2027.

Final Three Con will not be responsible for finding parties seeking a badge. Final Three Con is not responsible for re-allocating a badge. Final Three Con is also not responsible for collecting or distributing funds on behalf of either party for badge transfers.

In order to transfer a badge from your account to another person, please follow the instructions below:

COMING SOON

Warning: After you give the badge, you’ll be unable to reclaim so ensure you’re giving it to the correct person.

Badges may not be resold above their original face value. All transfers must be completed through the official RallyPoint Events process described above; Final Three Con is not responsible for transfers or payments conducted outside this process, and reserves the right to cancel any transfer it reasonably believes to be fraudulent, coerced, or in violation of this policy.

Attendees who initiate a chargeback or payment dispute for a badge without first contacting hello@final3con.com may have their badge and associated registration immediately invalidated.

More information on how to complete these steps is coming soon.

If you have any questions or need further assistance, please don’t hesitate to contact hello@final3con.com.

Merchandise Defect & Exchange

While merchandise purchases are not eligible for a refund, defective merchandise may be exchanged for the same item, subject to availability. Please bring the defective item to the Final Three Con Merch booth prior to 12pm ET on the final day of the convention.

Cashless Payment

Most on-site transactions, including merchandise, are cashless. Attendees needing cash should plan to use an ATM prior to arrival or at the venue, if available; Final Three Con is not responsible for ATM fees or availability.

Data, Privacy, and Media

Privacy & Data Handling

Final Three Con collects limited personal information, including your name and email address, when you register for a badge, submit an incident report, or check out materials from our Events Inventory.

Identity verification. Photo ID shown at badge pickup is used only to confirm that you are who you say you are. It is not copied, retained, or shared.
Materials checkout collateral. If you check out items from our Events Inventory, we will temporarily hold a photo ID as collateral to help ensure borrowed materials are returned, as described in our Event Materials Checkout Policy. Held IDs are not photographed, copied, or shared, and are returned to you when the materials are returned. Volunteers who handle this process have signed data privacy non-disclosure agreements covering all attendee data. For additional details, review the Event Materials Checkout Policy described lower on this page.
Email sharing with partners. By purchasing a badge, you agree that Final Three Con may share your email address with official Final Three Con affiliated or licensed events (such as regional partner conventions) for purposes including event operations and marketing, such as letting you know about other events in the Final Three Con family. You can opt out of marketing communications from an affiliated event at any time by contacting hello@final3con.com or using the unsubscribe link in any marketing email.
Security and safety sharing. We may share relevant attendee information, such as your name or badge details, with venue security or venue management when necessary to respond to a safety incident, address a security concern, or comply with the venue’s own security requirements.
Incident report information is retained only as long as needed to address the report and for a reasonable period afterward for record-keeping. In such events access to your information is limited to those who need it to respond to the report.
If you have questions about how your information is handled, contact hello@final3con.com.

Photography, Recording & Media Policy

General photography and Short-Form video recording (less than 5 minutes) of convention spaces, cosplay, and public activities is permitted and encouraged. This section does not change the Harassment Policy’s prohibition on targeted or close-up photography of an individual without consent.

Attendees who don’t want to be photographed can pick up a bright orange ribbon at Registration and attach it to their badge. Please honor this opt-out and avoid photographing anyone wearing one.
Final Three Con is not responsible for photos or videos taken by other attendees or third parties. We ask everyone to respect the no-photos ribbon, but we cannot monitor personal devices or guarantee compliance, and are not liable for images taken in violation of this request.
Commercial photography, filming, or livestreaming beyond personal/social short-form use requires advance approval from hello@final3con.com and must adhere to our Convention Filming Policy listed below.
By attending, you acknowledge that Final Three Con’s official photographers and videographers may capture images and footage of convention spaces and activities, which may be used in future Final Three Con promotional materials.
- At the respect of attendees Final Three Con photographers and videographers will ensure that anyone wearing an orange “No Photos Please” ribbon is not captured, or images mistakenly captured are deleted prior to use. For any questions or concerns regarding this policy please email hello@final3con.com.

Convention Filming Policy

Final Three Con welcomes attendees, including our Content Creator partners, to capture and share their experience. Attendees may film Short-Form content, such as clips for social media, without prior approval, as described in our Photography, Recording & Media Policy above. Recording Long-Form content, or livestreaming, requires approval as described below, and this policy does not change the Harassment Policy’s prohibition on targeted or close-up filming of an individual without consent. F3C Content Creator partners receive early access to reserve paid timeslots in the F3C Recording Room as part of their partnership benefits, and any Content Creator interested in filming access or a partnership with Final Three Con is welcome to email hello@final3con.com.

Short-Form content (short clips under 5 minutes in length) may be filmed as long as everyone being filmed has given consent and the filming does not disrupt the game, panel, event, or the enjoyment of other attendees.
Long-Form content (game, panel, or event recording longer than 5 minutes) requires a Filming License. A Filming License allows the holder to book the F3C Recording Room in one-hour increments for recording purposes. Everyone being filmed must give consent. See this page for more information or email hello@final3con.com.
Livestreaming is not covered by a Filming License. Attendees interested in livestreaming must email hello@final3con.com in advance for approval.
Attendees participating in filmed content must continue to follow the Final Three Con Code of Conduct while being recorded.
Filming Long-Form content without a Filming License, or livestreaming without prior approval, may result in badge revocation or expulsion from the event at the discretion of the convention leadership team.
In the event that a filming session must be cancelled Filming License purchases are refundable through January 30th, 2027, excluding taxes and fees.

Press & Content Creator Policy

Members of the press and content creators seeking access beyond a standard weekend or daily attendee badge (e.g., press credentials, dedicated filming access) must apply at least two weeks in advance of the event by emailing hello@final3con.com.

Approved press and Content Creators must clearly identify themselves when filming or interviewing attendees and are subject to the same Photography, Recording & Media Policy above with respect to consent.

Miscellaneous Policies

Lost & Found

Lost and found items can be turned in at the Information Desk / Registration Desk or at the venue front desk. Items turned in at the Information Desk / Registration Desk will be logged with a brief description and the date received and turned into the Venue Front desk.

Lost and Found items will be stored either with the venue lost and found or at the Information Desk / Registration Desk dependent on the venue’s policies. For questions please visit the Information Desk / Registration Desk.
Any unclaimed items that are stored with the convention Information Desk / Registration Desk will be held through the end of the convention weekend, after which they may be donated or discarded. Claiming an item may require a description of the item or other reasonable proof of ownership.

Exhibitor Policy

Exhibitors must comply with all applicable Final Three Con policies in addition to the specific terms of their exhibitor contract, including load-in/load-out windows, booth safety requirements, and any applicable sales tax obligations.

Food or beverage sales by vendors require prior approval and compliance with venue and local health requirements.
Vendors are responsible for their own property and displays; Final Three Con is not liable for loss or damage to vendor property except as required by law.
Exhibitors agree not to sell, offer for sale, or promote the sale of AI-generated art in their booth or exhibitor space.

Event Policies

Event Host Technology Use Policy

This policy outlines expectations for Event Hosts utilizing Final Three Con technology or equipment during the event. It is designed to ensure equipment is used appropriately and event operations are not disrupted.

1. Scope

This policy applies to all Event Hosts who are provided access to the following:

Devices provided by Final Three, LLC. (e.g., tablets, laptops, A/V equipment)
Venue-provided devices designated for Final Three Con use
Event-managed software systems required for panels, performances, or hosted activities

2. General Use Expectations

Event Hosts may use event equipment solely for:

Events, activities, panels, or performances
Related event needs

Use of event equipment should remain limited to the intended event purpose.

Event-managed devices and networks may be monitored to ensure compliance with this policy and to maintain event operations.

3. Device Use Guidelines

When using Final Three Con equipment, Event Hosts agree to:

Use devices only as provided and configured
Not download files, software, or applications onto devices. (contact events@final3con.com at least 10 days in advance for questions or exceptions.)
Not change system settings (including Wi-Fi, display, browser, or system configurations)
Not share Wi-Fi credentials or connect to your personal devices.
Not access, transmit, or store unlawful, infringing, or otherwise harmful content on event equipment, and not connect USB drives or other external storage devices without prior approval from the Events Team.

If adjustments are needed, request assistance from event staff.

4. Event Wi-Fi Usage

Event Wi-Fi is a limited resource prioritized for event operations.

Access is restricted to approved devices only.
Personal device access may be limited or unavailable.
Wi-Fi credentials must not be shared.

If additional access is needed for your session, please coordinate with event staff at least 2 weeks in advance of your event. For questions or to add access to wi-fi, email events@final3con.com

5. Supervision & Support

If a device does not work as intended, visit the Info Desk to contact the Admin on Duty.
Attendees should not attempt to troubleshoot or reconfigure equipment independently
Any issues should be reported to event staff immediately

6. Equipment Care

Event Hosts are expected to:

Handle all equipment with reasonable care
Avoid moving or disconnecting equipment without prior approval
Report any damage or issues immediately

7. Enforcement

Failure to follow this policy may result in:

Removal of access to equipment
Modification or cancellation of scheduled activities
Additional action at the discretion of the Event Leadership Team

8. Acknowledgment

By participating as an Event Host and utilizing Final Three Con equipment, you agree to follow this Technology Use Policy and any related guidance provided by event staff.

Volunteer Technology Policy

Volunteers are required to follow a separate policy provided via email in volunteer documentation and available on-site. For questions email volunteers@final3con.com.

Event Materials Checkout Policy

Items in the Final Three Con Events Inventory, including but not limited to Grimoires, experimental tokens, carousel tokens, whiteboards, and On the Block masks, are available for 5-hour checkout periods.

At the end of the initial 5-hour period, you must return to Events HQ to check in for continued use. If sufficient inventory is available, an additional 5-hour period may be granted; otherwise, items must be returned at that time.

Absolutely all materials must be returned by:

Friday: 1:45 AM (Saturday)
Saturday: 3:15 AM (Sunday)
Sunday: 12:00 AM (Monday)

To borrow materials, you must sign an acknowledgement form agreeing to these rules, provide contact information for communication if timelines are not followed, and provide a government-issued ID as collateral, which will be securely held until materials are returned. Held IDs are stored securely at Events HQ and are not photographed, copied, or retained after materials are returned. If materials are not returned by the applicable deadline, a replacement or repair fee based on current item cost may be charged before the ID is returned.

Unauthorized Representation & Authority Policy

Purpose & Context

Final Three Con is a community-driven event built on trust, clarity, and accountability. Authority and representation must be clearly defined to protect attendees, partners, exhibitors, stakeholders, and the organizing team. Unauthorized claims of organizer status or authority create confusion, introduce legal and financial risk, and undermine community trust. This policy exists solely to prevent misrepresentation and unauthorized activity and is not intended to limit community participation, enthusiasm, or support.

Exclusive Authority

Only individuals explicitly authorized in writing by Final Three Con may represent, speak for, or act on behalf of the event in any capacity.

Authorized representatives are limited to:

Members of the Final Three Con Leadership Team
Designated Final Three Con Area Managers (as directed by the Leadership Team)

No other individuals or groups have authority to represent Final Three Con or Final Three, LLC.

Prohibited Conduct

Without express written authorization, no individual or group may:

Claim or imply affiliation, authority, or insider status with Final Three Con, whether intentionally or unintentionally.
Present themselves as an organizer, staff member, coordinator, partner, or official representative.
Impersonate or falsely claim to be part of the Final Three Con Leadership Team, or to act on behalf of the Leadership Team in any capacity.
State or imply they are “helping,” “coordinating,” or “working with” the organizing team.
Discuss convention planning, logistics, policies, or internal decisions as if they are part of the organizing team.
Interpret, enforce, or make decisions regarding Final Three Con rules, policies, safety, or disputes.

Business & Financial Restrictions

No individual or group may, without authorization:

Conduct business as, or on behalf of, Final Three Con
Communicate or negotiate with venues, hotels, vendors, sponsors, partners, service providers, special guests, or attendees on behalf of Final Three Con or the Leadership Team.
Collect, handle, promise, or exchange money, discounts, refunds, or compensation on behalf of Final Three Con or the Leadership Team.
Make commitments regarding contracts, scheduling, programming, space, or services

This section does not prohibit individual attendees from reselling their own convention badge at or below the current retail price, provided they do not represent themselves as acting on behalf of Final Three Con or engage in repeated or commercial resale activity.

Volunteers

Volunteers are valued contributors but are not organizers and hold no ongoing authority.

Active volunteers may identify themselves as volunteers while at the event, including by wearing official volunteer badges or t-shirts.
Volunteer identification does not grant authority beyond assigned volunteer responsibilities.
Volunteers may accurately state that they have volunteered at Final Three Con, but may not claim organizer, staff, or leadership status.
Volunteer service does not grant ongoing or post-event authority to represent or speak on behalf of Final Three Con.
Volunteers may not determine or enforce violations of Final Three Con rules or policies. Final authority rests with the Leadership Team.

Brand, Scope & Intent

Unauthorized individuals may not use Final Three Con’s name, logo, branding, titles, badges, or communication formats in a way that implies authority or official representation.

Content Creator partners and other explicitly authorized partners may use Final Three Con provided materials and may accurately reference their affiliation solely for the duration and scope of their authorized partnership. Such use does not grant authority to speak for, act on behalf of, or make decisions for Final Three Con.

This policy applies to all environments, including in person, online, social media, private messages, and third-party platforms.

Community Participation & Sharing

This policy does not restrict normal attendee participation or community support.

Attendees are welcome and encouraged to:

Say they are attending Final Three Con
Share photos, videos, and personal experiences from the event
Post on social media in support of the convention
Tag Final Three Con and use official hashtags
Describe their experience as an attendee, volunteer, guest, or partner accurately

This policy applies only to claims of running, organizing, representing, or conducting work or business on behalf of Final Three Con or Final Three, LLC.

Enforcement

Violations will result in immediate action, which could include removal from events or community spaces, revocation of convention badges or credentials, prohibition from future Final Three Con events, public correction of false claims, and legal action when necessary to protect the organization, its reputation, and its community.

Misrepresentation is determined by behavior, not intent. Good intentions or attempts to “be helpful” do not excuse violations.

Final Three, LLC retains sole discretion over authorization, interpretation, and enforcement. Authorization may be revoked at any time. This policy may be updated at any time.

To report suspected impersonation, unauthorized representation, or a counterfeit credential, contact hello@final3con.com. Confirmed unauthorized claims or materials will be publicly corrected and, where applicable, reported to the relevant platform for removal.

If you have questions about this policy, need to verify whether someone is authorized to act on behalf of Final Three Con, or need to report suspected unauthorized representation or business activity, please contact hello@final3con.com.

This policy was last updated December 13, 2025.

This page was last updated September 8, 2026.

Final Three Con is being produced by Final Three, LLC.