Department: Operations
Reports To: Operations Manager on the Leadership Team
Job Summary:
The On-Site Area Manager will be responsible for overseeing Final Three Con inventory and coordinating set up and tear down of event space. This role includes organizing inventory in the storage unit, transporting materials to and from the event space, managing set up and tear down of all materials in the event space, and sorting merchandise. Preference to people who live within 60 miles of Rockville, Maryland.
Key Responsibilities:
1. Manage Storage Unit:
- Inventory all materials in the storage unit, maintaining an electronic inventory list.
- Inventory Final Three Con board games and grimoires before the con.
2. Receive items:
- Receive, inspect, and verify incoming materials against shipping documents to check for discrepancies, damage, or shortages.
- Unpack and accurately record received goods in electronic inventory list
- Track all materials that are shipped direct to hotel to ensure they are received.
3. Transport materials:
- Organize materials for easy distribution at the event site.
- Arrange transportation for all materials from the storage unit to the Final Three Con event space and back.
- Oversee the loading and unloading of vans/similar vehicles.
4. Manage set up and tear down of event space:
- Oversee volunteers during set up of event space giving direction on distribution of materials, arranging tables, setting up rooms according to event plans, assembling pipe and drape, hanging signs, and assisting with audiovisual equipment. Adhere to safety standards to ensure the event space is clean, organized, and ready for participants.
- Keep empty storage boxes organized and secure in a specified location.
- Work with volunteers to tear down con including dismantling equipment, clearing materials, repacking and reorganizing materials, and restoring the venue to its original condition after the event.
5. Time expectations:
- 15-20 hours pre-con
- Attend a volunteer meeting pre-con
- 12-16 hours during the con
Preferred Skills:
- Proven experience working/volunteering in a fast-paced environment.
- High attention to detail is crucial for accurately verifying materials, checking for damage, and recording information.
- Strong organizational skills to maintain storage unit and manage inventory.
- Clear communication skills to coordinate with Leadership team and volunteers.
- The ability to lift and move heavy items (50 pounds) and perform physically demanding tasks
Apply now for this Area Manager position.
Applications will close on October 5 2025 at 11:59 pm ET