Events Area Manager Wanted

Department: Events

Reports To: Events Manager on the Leadership Team

 

Job Summary:

The Events Area Manager will be responsible for the coordination and scheduling of board games and Blood on the Clocktower games for Final Three Con and partial oversight of Events Headquarters (Events HQ) during the convention.

This role includes managing the events schedule, approving board game and clocktower event proposals on tabletop.events (TT.E), overseeing game schedules and room placements, communicating space constraints/needs to game organizers, coordinating closely with the Events Manager, and ensuring the successful setup and operation of the Events HQ. The ideal candidate will be highly organized, detail-oriented, able to work independently, and possess strong leadership and communication skills.

Key Responsibilities:

 

1. Event Scheduling and Coordination:

• Schedule all Blood on the Clocktower and board game events using tabletop.events.
• Work with the master schedule to ensure there are no scheduling conflicts and optimal use of resources inside of Tabletop Events.
• Coordinate with various departments, and stakeholders to ensure smooth execution of all scheduled events.
• Monitor event timelines and deliverables, providing regular updates to the Events Manager.
• Collaborate with the Events Manager and Panels Area Manager to coordinate panels and non-BotC events, ensuring alignment with the overall convention schedule and objectives.

2. Event Approval Process:

• Review and evaluate event proposals submitted, approving or providing feedback to organizers including, clarifying requirements and expectations, ensuring alignment with convention goals and standards and making necessary adjustments.

3. Events Headquarters (Events HQ) Setup:

• Work closely with the Events Manager to oversee the planning, setup, and operation of Events HQ, ensuring it serves as a central hub for materials pickup, event coordination and information.
• Work with appropriate stakeholders to ensure Events HQ is fully equipped with necessary resources, technology, and staffing.
• Manage the Grimoire check out and audit process
• Work with the Volunteer Manager to train designated Senior Volunteers (pre-con) to lead Events HQ.

4. On-Site Event Management:

• Serve as the primary point of contact for all Events HQ and board games related questions.
• Lead the Events HQ team in providing support to event organizers, attendees, and staff during the convention.
• Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement.

5. Budgeting and Reporting:

• Work with Events Manager to track the events budget, ensuring all expenses are accounted for and within allocated limits.
• Report TT.E scheduling trends, changes, and capacity to the leadership team.

6. Time expectations:

• 15-20 hours pre-con
• Attend a volunteer meeting pre-con
• 12-16 hours during the con

Preferred Skills:

• High attention to detail.
• Strong leadership, communication, organization, and interpersonal skills.
• Proven experience in coordinating with diverse teams and stakeholders.
• Proven experience working/volunteering ability to work in a fast-paced environment
• Proven experience working/volunteering in high-stress situations with demonstrated ability to de-escalate conflict and remain calm in high-pressure environment.
• Knowledge of current trends in the event planning industry.